Re: [Int-koordination] [pp-eu.council] Council Meeting 25th of May starting

[Muriel Rovira Esteva <muriel AT pirata.cat>]

Dear Thomas,

You are right that we didn't include those items (chair and agenda approval) on the draft agenda that we sent around in the email. Sorry about that. Those were a somewhat more protocolary points which have to be included in every meeting, so we didn't think of including them explicitly in that list. However, you will see that they were included in the VoteIT platform when the agenda items where added, as these are of course necessary items, as you say.

I don't think it should be any problem to reorder any of the agenda items proposed by the Board during the discussion/approval of the agenda. There will be now two days to discuss the agenda and then two days to vote on it, which I hope it is plenty of time. And it could be also done at a later point as a procedural motion. It has been proposed that these take one day to gather, and at least one day to vote, so let's say a change in the agenda was proposed on the 2nd, then it could be voted on the 3rd and, if accepted, executed on the 4th. Unless this is changed during the discussion/acceptance of the Rules of Procedure.

Regarding the minute takers, in principle the VoteIT system has already a Minutes feature which summarizes what goes on during the meeting, including decisions and agenda items, and since comments and proposals are part of the system, they should be easily copypasted. For this reason we thought that it might not be necessary at all to appoint minute takers, or that they could easily be appointed at a later time if the Council decided so. However, if you think that it is important to appoint someone upfront anyway, we can easily add this point to the "Chairs" agenda item, so that delegates can propose minute takers also.

>> "The invitation to the Council meeting has to specify date, time, place
and the draft agenda of the meeting." <<

I agree with you that it should have included the time, sorry about that. Since every agenda item of the meeting takes several days, somehow we didn't think it would be that crucial.  :(

Regarding the place, the invitation said "online", so it did indicate where. All delegates had plenty of time to make the necessary arrangements in order to ensure their physical presence in front of a computer with internet access in order to attend the meeting. That is the point of having a rule that specifies the place, to make sure that everyone knows where they have to be, so I think it's quite clear that this particular bit was properly realised.

Greetings,

          Muriel

2017-05-25 0:36 GMT+02:00 Thomas Gaul <thomas.gaul AT piratenpartei.de>:

Dear Board of PPEU,

having checked again on the agenda for the upcoming Council Meeting on
the 25th of May 2017 (assuming 0:00 CEST) I have not found the item:

- accepting the agenda for the council meeting

If that is a mistake I hope you will correct it in time.

And on behalf of the German Delegation I object for having the
acceptence of members as the last item on the very agenda.

Every member shall have a voice (so to say). Even an observer member
should raise its voice any time within the meeting. Having them excluded
is not a democratic way to move things forward.

The acceptance of members should be dealt with somewhere at the very
beginning of the meeting.

Another issue, who should we elect as the chair of the meeting and even
for the minute takers. There seems to be no slot for it.

The German delegation strongly urge you to change the agenda to take
care of the very basics for a meeting.

Additionally I would like you to reflect Article 14 (7) of the statutes.

As it says:

"The invitation to the Council meeting has to specify date, time, place
and the draft agenda of the meeting."

These provisions are not given in fully. As the invitation given
especially lacks the time and a not specified place.

As long these last provisions are not given the German delegation deems
to see the given invitation for a Council Meeting unbiased and we
formally protest in advance for any decision taken at that so called
"Council Meeting" as it has not been formally invited to it.

Best regards

Thomas Gaul

--
Delegate to the PPPEU-Council for the Pirate Party of Germany
Piratenpartei Deutschland - Pirate Party of Germany


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(Stellvertretender Schatzmeister), Thomas Knoblich (Stellvertretender
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Geschäftsführer)

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