[Int-koordination] Fwd: Re: [pp-eu.board] application to host the first council meeting for the European Pirates

[Jens Stomber <jens.stomber AT gmx.de>]

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----------  Weitergeleitete Nachricht  ----------

Betreff: Re: [pp-eu.board] application to host the first council meeting for 
the 
European Pirates
Datum: Montag 27 April 2015, 05:19:33
Von: BJARNEMALM Mattias <mattias.bjarnemalm AT europarl.europa.eu>
An: 'Gilles Bordelais' <gilles.bordelais AT piratenpartei-nrw.de>, 'pp-
eu.board AT lists.pp-international.net' <pp-eu.board AT lists.pp-international.net>
Kopie: Josef Ohlsson Collentine (international AT piratpartiet.se) 
<international AT piratpartiet.se>

Dear all,

Sorry for not replying sooner

If I missed something just send me another email with more questions.

/Mab

>-----Original Message-----
>From: Gilles Bordelais [mailto:gilles.bordelais AT piratenpartei-nrw.de]
>Sent: 21 April 2015 23:23
>To: 'pp-eu.board AT lists.pp-international.net'; BJARNEMALM Mattias
>Cc: Josef Ohlsson Collentine (international AT piratpartiet.se)
>Subject: Re: [pp-eu.board] application to host the first council meeting for 
the
>European Pirates
>
>Hi Mab,
>
>thank you for your application. While I know what you can do, some people
>on the board and outside most probably do not. So that we can take an
>informed decision that is also easily understandable for everyone, can you
>please provide us with the following clarifications:
>  - while I understand you want to tailor this to the number of people
>coming, can you please specify the minima of the facilities provided. For
>example: Internet set-up: will definitely accommodate the streaming, may
>also accommodate the surfing of the attendees, depending on attendance.

Streaming of the event almost never live up to expectations. So I would not 
try to facilitate that unless expressly demanded by the board. Remote 
participation can easily be solved over mumble with far better results.

Most venues I've been looking at provide a basic wifi, so unless the 
attendees 
want to download games of thrones during the event we should be fine.


>  - similarly, could you provide with bracket values instead of "depends".
>For example: size of the venue 20-250, size of the team on location 2-7,
>or similar. Some amount of support staff is needed to handle
>accreditation, minutes and carrying stuff around, just to name a few
>examples, however small (or big) the gathering will be.

Size of the venue is totally dependent on participants. But it will be 
slightly larger than the amount of registered participants to ensure that it 
fits. I would be hard pressed to find something that can fit more than 150 
people. But should more than that register I am sure I can manage.

The size of the team depends as I stated on the amount of people attending. 
But I am estimating that the minimum staff required to run the event smoothly 
to five people. Might be more depending on how we solve catering.


>  - living costs are especially relevant to some of our members. Can you
>please give approximates for the lower priced possibilities, like bunk
>room in hostels, as well as how realistic bunking at the venue or
>couch-surfing is? The average price of the lower-range hotels would be
>helpful too.

http://www.booking.com/searchresults.en-gb.html?src=index&nflt=&ss_raw=brussels&error_url=http%3A%2F%2Fwww.booking.com%2Findex.en-gb.html%3Fsid%3D538420726e009118d9d57bd3fbe92eb9%3Bdcid%3D1%3B&dcid=1&lang=en-gb&sid=538420726e009118d9d57bd3fbe92eb9&si=ai%2Cco%2Cci%2Cre%2Cdi&ss=Brussels%2C+Brussels+Region%2C+Belgium&checkin_monthday=17&checkin_year_month=2015-7&checkout_monthday=18&checkout_year_month=2015-7&no_rooms=1&group_adults=2&group_children=0&dest_type=city&dest_id=-1955538&place_id=&ac_pageview_id=377d253b7ee00084&ac_position=0&ac_langcode=en&ac_suggestion_list_length=5

>  - can you please certify you can cover the costs? This was not evident in
>your application, and PP-EU can't provide funding. A call for donations is
>perfectly fine, but it should be clear that anything your can't gather
>somewhere else will have to come out of your own pocket, and that it is
>indeed large enough ;).

I can cover the cost. But expect some participation fee to cover food for non 
delegates.

>
>I think that covers it. Thank you very much again for your application,
>I'm looking forward to your answer.
>
>Best regards,
>
>Gilles
>
>On Tue, 21 Apr 2015 22:16:38 +0200, BJARNEMALM Mattias
><mattias.bjarnemalm AT europarl.europa.eu> wrote:
>
>> Dear board,
>>
>> As there is a real need for a council meeting for the European Pirates
>> and it seems there is few real options available (even though hosting an
>> event like this is as easy as cheese) I figured I would send in an
>> application with an offer to organize the event.
>>
>> I have been promised by MEP Julia Reda to be allowed to organize a
>> visitors group to the European parliament in connection to the event
>> which will allow us to cover the cost for all delegates with voting
>> rights. This will be held on the Friday before the conference starts.
>>
>> I have filled out your template below, and will be happy to answer any
>> questions you might have regarding the event.
>>
>> Best regards,
>>
>> Mab
>>
>>
>>
>> DATE
>>
>> 10-11th of July or 17-18th of July
>>
>>
>> OFFERING PIRATE PARTY
>>
>> Your name: Mattias Bjärnemalm (member of Piratpartiet)
>>
>> PLACE
>>
>> Address of the venue: Will depend on the number of registered
>> participants
>> Distance and time to the closest train station and airport: depends on
>> the venue. It will be located inside of Brussels
>> Size of the venue (people, m^2): Will depend on the number of registered
>> participants
>> Number of chairs and tables available: Will depend on the number of
>> registered participants
>> Access for disabled persons: Will depend on the need of the registered
>> participants
>> Details on the sound equipment: depends on the number of registered
>> participants
>> Details on the video equipment: depends on the venue
>> Details on the electricity setup: depends on the venue
>> Details on the Internet setup: depends on the venue
>> Details on the streaming setup: most likely none
>> 1-2 extra rooms: Will depend on the number of registered participants
>> Possibility to decorate (e.g. flags, posters): Yes
>> Catering: food will be provided Friday evening, Saturday morning and
>> Saturday lunch. Coffee will be provided at all times.
>>
>> TEAM
>>
>> Contact data of the project leader: Mattias Bjärnemalm,
>>
>Mattias.bjarnemalm AT ep.europa.eu<mailto:Mattias.bjarnemalm AT ep.europa.
>eu>,
>> +46 704385046
>>
>> Size of the planning team: 1
>> Size of the team at the location: Will depend on the number of
>> registered participants
>>
>> BUDGET
>>
>> Approx. costs of the conference: Will depend on the number of registered
>> participants
>> Funding possibilities: MEP visitors group to cover expenses for council
>> member travel and some costs for the venue and food
>> Additional funding concepts: I have money on my bank account, and there
>> will be a possibility for donations
>>
>> ACCOMMODATION
>>
>> Approx. number of hostels/hotels near venue: lots
>> Approx. costs for accommodation for 2-3 days: depends on quality of
>> accommodation
>> Approx. living costs in the city of the venue for the time of the
>> conference: flexible
>>
>>
>> [Logo du Groupe]<http://www.greens-efa.eu/>
>>
>> www.greens-efa.eu<http://www.greens-efa.eu/>
>>
>>
>>
>> The Greens | European Free Alliance
>> in the European Parliament
>>
>> Mattias BJARNEMALM
>> Political Advisor, Internet Policy
>> Group of the Greens/European Free Alliance
>>
>*mattias.bjarnemalm AT ep.europa.eu<mailto:mattias.bjarnemalm AT ep.europ
>a.eu>
>>
>>
>>> ASP 04C073
>> Rue Wiertz 60
>> B-1047 Bruxelles
>> ' (+32) 228 30981
>> ( +46(0)704385046
>>
>>
>>
>>
>>
>
>
>--
>@Gilles_PPDE
>2C5F 7962 B163 F9E3 A1DB  087C 8390 F9CC 3523 4F72
>“The reward you get for digging holes is a bigger shovel.” - E. Weatherwax
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