[Int-koordination] Fwd: Update on the PIRATES Council Meeting 2017

[Thomas Gaul <thomas.gaul AT piratenpartei.de>]

Zur Kenntnis


-------- Weitergeleitete Nachricht --------
Betreff: Update on the PIRATES Council Meeting 2017
Datum: Thu, 11 May 2017 23:06:00 +0200
Von: J D <muriel.pirata AT gmail.com>
An: J D <muriel.pirata AT gmail.com>

Dear all,

An update on the preparations of the Council Meeting 2017, which are almost
finished:


1) TUTORIAL ON VOTEIT

We've organised a tutorial session of the VoteIT platform ( http://voteit.
europeanpirateparty.eu/ ), where the next Council Meeting will take place,
destined for everyone (the board, delegates, and any volunteers).

The tutorial will take place next Sunday May the 14th at 14.00 h (CEST) at
the PPEU channel of the German mumble:

Server:    mumble.piratenpartei-nrw.de
Port:      64738

We'll have the failsafe of the PIRATA.CAT mumble if by any chance the first
one is down:

Server:    veuip.pirata.cat
Port:      64738

Please try to attend to ensure a smooth running of the Council Meeting or,
if this is not possible, to at least send someone else who can get familiar
with the platform and transfer that knowledge to the rest.

We recommend that you register to the platform and create your user in
advance.


2) VOLUNTEER SEARCH

The board is looking for volunteers who can help out drafting the first
version of the Rules of Procedure that we will use in the Council Meeting,
and which will be discussed for any ammendments and approved from the
25th-28th of May.

https://ppeu.piratenpad.de/Council-Meeting-2017-RoP-1st-draft

The board is also looking for volunteers to chair the meeting.

Please spread the word among your members and colleagues who might be
willing to help.


3) NEW BOARD

The deadline is due and the Board hasn't received any nomination at all for
new board members.

Our statutes say:
"(3) All nominations shall be done at least a month prior to the meeting at
which the election takes place."

However, it later adds:

"(7) The Council may decide on additional rounds of voting and the
admission of new candidates, if a position could not be filled."

The current Board recommends that the Council decides during the Meeting to
hold those additional rounds of voting and admission of new members in
order to have at least a minimal new board and hence be able to function as
an organisation.

It also strongly recommends the Council Members to actively look for
candidates to nominate at that time.


4) QUORUM AND COUNCIL MEETING AGENDA

We don't need to meet a particular quorum to elect a new board, discuss to
postpone the fee payments, or other matters, but we do need a quorum of 2/3
of the "MEMBERS ENTITLED TO VOTE" in order to approve statutes amendments.
However, our statutes also say that the members who do not meet their
financial commitments will lose all voting and speaking rights within the
organs and bodies of the association (although the Council may allow them
to delay/relieve their anual contribution). Therefore, the Board proposes
to move the Membership Fee discussion to the beginning of the meeting,
because this will determine which members can vote and whether we have a
quorum or not.

New proposed agenda:
   * Opening of the meeting (25th of May)
   * Rules of procedure (25th-28th of May)
!! * Membership fee (29 of May-1st of June)
   * Decision on changes of statutes (2nd-9th of June)
   * Election of board (10th-12th of June)
   * Admission of new members (13th-14th of June)
            [Friuli Venezia Giulia Pirates haver resquested full
membership to European Pirates, or observer member, if it does not   pass.]
   * Closing of the meeting (15th of June)


5) MEMBER ATTENDANCE TO THE COUNCIL MEETING

At the moment, we have received confirmation of attendance from the members
in the list below:

CONFIRMED:
- PPFR (verified delegate)
- PPIS (verified delegates)
- PPCAT (verified delegate)
- PPDE (verified delegates)
- PPIT
- PPCZ

NOT CONFIRMED:
- PPAT
- PPBE
- PPEE
- PPFI
- PPHR -> Domain does not work anymore. Previous board members report it is
currently inactive.
- PPGR
- PPLU
- PPNL
- PPNO
- PPPL
- PPRO
- PPSI
- PPES (Pirate Confederation)
- PPSE
- PPCH
- Young Pirates of Europe

- PPJP -> domain does not work anymore and emails are bounced back (but
since they an observer member, at least it doesn't count in the quorum)

Please, send a list of your delegates (and a link to you party's official
decision) as soon as possible if you plan to attend the meeting.


5) COUNCIL MEETING PUBLICITY

It would be great if you could promote the event by sharing these posts in
your social media, specially if you have colleagues in member parties who
haven't confirmed their attendance.

https://www.facebook.com/events/1941298699490540/
https://twitter.com/EuropeanPirates/status/859447265030701057

Don't hesitate in writting back to us if you have any inquiry regarding the
Council Meeting or any other matter.

Best regards,

     European Pirates Board


-- 
internationaler Koordinator - international Coordinator
Piratenpartei Deutschland - Pirate Party of Germany


Pflugstraße 9a, D-10115 Berlin, Germany

Vorstand: Patrick Schiffer (Vorsitzender), Carsten Sawosch
(Stellvertretender Vorsitzender), Lothar Krauß (Schatzmeister), Kristos
Thingilouthis (Politischer Geschäftsführer), Steffen Heuer
(Stellvertretender Schatzmeister), Thomas Knoblich (Stellvertretender
Generalsekretär), Alexander Niedermeier (Stellvertretender politischer
Geschäftsführer)