[Int-koordination] Protokoll der PPEU Vorstandssitzung 16.01.2016

[Thomas Gaul <thomas.gaul AT piratenpartei.de>]

PIRATES BOARD MEETING 16/01/2017 20h

Present: Tale, Muriel, Mab, Tony

Pad from last meeting (08/01/2017):
http://piratepad.net/aFEmODeID2

Due today:
 * Update list of parties with emails at the Google doc (check if old
emails work)
   *
https://docs.google.com/spreadsheets/d/1EL7kHrEyXT33LaXshbApLc_Kq49-9vFcSm3CD3BTZD4/edit#gid=394920505
 * Recovering CM schedule/timeline from last year
   * https://ppeu.piratenpad.de/board-meeting-08-11-15

Agenda:
 * Draft a timeline for the CM (aprox. 3rd-14th April)
 * Update on treasurers' meeting
 * Update on PIRATES Mailing lists
 * Rules of procedure for the CM
 * Trial board meeting on the VoteIT platform
 *

Meeting decisions or other comments:
 * Temptative schedule (see below)
 * Trial meeting on VoteIT on Monday 30th for the board
 * Set a tutorial date for delegates

TODO for next meeting (Monday 23/01/2017, 20 h)
 * Collaborative draft of invitation mail
   * https://ppeu.piratenpad.de/2017-Council-Meeting-invitation
 * Upgrade Voteit (Tony) and create users
 * Get contact details of remaining pirate parties
 * Mab will contact the VoteIT-people and check if they can have a
tutorial for the delegates before the Council meeting starts

----

Meeting log


Muriel suggests that we add a tutorial one week in advance of the
Council Meeting, so that the delegates get to know how to use the system.

That would be around the 27-29th or earlier. Mab suggests that perhaps
an external person, from VoteIT, who knows the software better could
give that tutorial.

Apart from that, the board should be profficient in the system as well
to organise the meeting. We propose to try it out at the board meeting
after the next (the 30th of January), and do the next meetings there if
it works. Mab proposes that we should delay the Council Meeting by about
a month in order to prepare all those things better.

That would give us the following rough timetable:
3. 3. Nominations for the Board election are closed & Deadline for
proposals for statue changes
24. 3. Deadline for proposals
3. 4. Council Meetings starts
14. 4. Council Meeting closes


We should draft an invitation, we'll try to write it collaboratively
during this week:
https://ppeu.piratenpad.de/2017-Council-Meeting-invitation

The one from last year:
https://ppeu.piratenpad.de/invitation-online-GA-Dec2015

Next week we should also discuss who might want to run for board member
and how to recruit new board members.